2013年中级商务英语写作辅导讲义：第10讲

　　Greeting

　　It is mere polite to put Mr., Mrs. or Ms before

　　and the office after the name of recipient You

　　may sometimes address the readers as a

　　group.

　　 Subject

　　This is a phrase to tell the reader what the

　　memo is about. Sometimes only the phrase is

　　given without the word Subject before it.

　　Body

　　These should be short, less than 10 lines, and

　　concentrate on only one paragraph one idea

　　each: Sometimes for memos with three or

　　more paragraphs, it is advisable to begin each

　　with a heading in capital letters to tell what the

　　paragraph is about. Another practice is

　　numbering the paragraphs for easy reference

　　later on.

　　Carbon copy

　　This is written as c.c. for short. As in a letter, it

　　lists the persons who are also receiving the

　　memo.

　　Signature

　　Only the initial is needed, The office and name

　　in print of the writer are omitted. In more

　　casual memos there is no signature at all.

　　Any thought on my notes? Anything to add?

　　Let me know at tea break.

　　c.c. Mr. P.L. Ducke, Training Officer