2019年商务英语高级写作范文：会议公文

2019年商务英语高级写作范文：会议公文

　　Practical Writing for Meetings 会议公文

　　1. Meeting Invitation 会议邀请

　　Sample 1

　　写作案例详解

　　Formal Invitation to the Conference of Training Program

　　To:Participants Interested in Consulting Issues on University Campus

　　From:Brent Collinson,Project Engineer

　　Theme:University Environment Rating Scales Training

　　You are invited to take participation in the University Environment Rating Scales Training.The Ocean View Hotel,25th Costal Road,is the location of the conference.The two chairmen for this event,Ralph Mayer and Zhang Wei,have worked extensively on the academic research of Environment Rating Scales with the four scales.The four scales are as follows:

　　? High School Education Environment Rating Scale

　　? First Two Academic Years of University Rating Scale

　　? Last Two Academic Years of University Rating Scale

　　? Career Planning after Graduation Environment Rating Scale

　　The conference is designed to train you how to employ the information on Rating Scales to make further analysis on students’ behavior on university campus.You have two options for participation.

　　Option One

　　? One-day training on June 15,2008

　　? The overview and basic information of the Rating Scales

　　Option Two

　　? Three-day depth training and discussion of the Rating Scales from June 9 to 11,2008

　　? Besides the overview and basic information,the additional two days offered to learn more and discuss with the chairmen about the Rating Scales No matter which one you decide to join,it is necessary to complete the registration before June 2,2008.Late registrations will be taken only on a space available basis.In other words,space is quite limited.

　　Additional questions,please contact：

　　Staff Office 201

　　Zhang Wei

　　Students’ Career Planning in University Training Center

　　78A South Street

　　Office number:47349-9090

　　Fax:809-324-4418

　　E-mail:zhangwei@rsu.edu.cn?B10?

　　Sample 2

　　写作案例详解

　　Dear Sirs,

　　Our new-factory will be commencing production on April 10 and we would like to invite you and your wife to be present at a celebration to mark the occasion.

　　As you know,it is an important milestone for our company,resulting from the increasing demand for our products both at home and overseas.We are inviting all those individuals and firms that have contributed to our success,and believe that you will pay us the compliment of accepting.

　　The luncheon will be arranged at the Grand Hotel,followed by the opening ceremony and a tour of the factory.In the evening there will be a banquet at the same hotel.Please confirm that you will be able to attend by informing us of your arrival time - we can arrange for you to be met.We will pay for all the arrangements for your stay overnight on the 15th.

　　Best wishes,

　　Sally Tuner

　　HR Manager

　　21st Century Green Company

　　RSVP by 5 April

　　2. Meeting Agenda 会议议程

　　Sample 1

　　写作案例详解

　　Agenda for the Meeting of the Board of Directors

　　To be held in the Meeting Room 101-A at 8:00 a.m.on Thursday,May 5,2008.

　　1. Minutes of the previous meeting of the Board held on April 29,2008

　　2. Matters arising from the minutes and the period ever since

　　3. To consider the recent sales for new products

　　4. To consider the quotation received from Northeastern Star Corp.for supplying transportable satellite communications antenna (See Attachment)5.Any other matters

　　6.Place and time of next meeting

　　7.Adjournment

　　Notice:If any expected participant cannot be present at the meeting,he has to send in his opinion on these matters in written form before May 3.Otherwise,he must unconditionally agree to all the resolutions passed at the said meeting.

　　Attachment:Northeastern Star Corp.quotation for transportable antenna

　　Sample 2

　　写作案例详解

　　Shanghai Universe Investment Development Group

　　4th ANNIVERSARY CELEBRATIONS

　　to be held on Monday 1 September,2008

　　at Crown Plaza,99 Hanzhong Road,Nanjing

　　PROVISIONAL PROGRAMME

　　10,00 Arrival and registration of Directors and staff

　　11,00 Arrival of guests invited

　　12,00 4th Anniversary folders will be distributed to guests after the registration

　　13,00 Free visit

　　17,00 Cocktails will be served

　　18,00 Introduction by David Geffen,Public Relations Manager who will act as Master of Ceremonies

　　18,10 Opening Address (Leo Wanta,Managing Director)

　　18,30 Slide presentation in retrospection of the past 3 years achievements of the company

　　19,00 Buffet supper

　　20,50 Toast Master (Robert Johnson,Marketing Manager)

　　21,00 Closing Address (Graham Newman,Administration Manager)

　　Drinks will be served until 22,30

　　17 July,2008

　　3. Meeting Record 会议记录

　　写作案例详解

　　Hongfeng Imports and Exports Company

　　Record of the Monthly Meeting

　　Date:9:00 a.m.,November 8,2007

　　Place:The Board Room 201

　　Present:David Gray (Chairman),Liu Jianjun,Zhang Tian,Fan Weifang,Jack Wilson,Kevin Garland

　　Non-voting attendant:Laura Kay

　　Apologies for absence:Sarah Smith

　　Chairperson:John Curtis

　　Secretary:Zhao Guojun

　　Review of the Record of the Previous Meeting

　　It was pointed out that Lenovo computers should be purchased instead of the proposed HP models.

　　The minutes were approved with the above amendment and signed by the Chairperson.Matters Arising

　　Computers to Arrive:

　　David Gray,IT Manager,reported that the order for new computers had been revised for the brand substitution and the order had been placed.Fifty Lenovo desktops would be delivered to the company by mid-December.By then each member of staff would have a new PC in the office.

　　New Printers

　　Liu Jianjun,the new Service Manager,reported that her office was in need of new printers.Work load has been rising,and the one in use breaks down quite often.Liu requires four new printers.

　　All the present agreed to the SM proposal for four printers.

　　It was agreed that the measures should be taken by Fan Weifang，the Procurement Officer.

　　Any Other Business

　　Jack Wilson reported that the woolen carpet supplier was facing problems in getting the carpet ready by the agreed date.This might lead to our problems in meeting deadlines for export to the Korean importer.Jack would continue to push the supplier and write to the overseas importers.

　　Decision was made to appoint Jack Wilson to push the supplier but not to write to the Korean importer for the time being.

　　Date of Next Meeting

　　The next meeting would be held on November 16,2007 at 8:30 a.m.in the Board Room 101.

　　Adjournment

　　The meeting was adjourned at 11:30 a.m.

　　Confirmed by:all members at the meeting

　　Recorded by:Zhao Guojun